Scanning services provider

Many organisations have stacks of paper documents which are hard to access and manage, and take up wasted storage space. We can convert your paper archives into an electronic format, and even integrate them with our document management software, mstore. 

Document scanning gives added security and protection from damage or loss whilst freeing up space and removing the cost of storage and disposal. Take reassurance from our scanning bureau that your documents are safe and secure. 

To do the scanning in-house would be time consuming and costly. External storage would be similarly problematic and using Arena’s service has lifted a weight from our shoulders – I would definitely recommend them.

Crown Hills Community College
Isobel Pearce, Business Manager

Read the case study

1. Collect and scan

  • We collect your files using our own fleet of vans, store them securely and complete the scanning at our site in order to cause minimum disruption to your business
  • We provide a full end-end service including preparation of documents by removing fastenings, clips and staples
  • Blank page removal software means you only pay for the information you want
  • We offer an urgent retrieval service in case you need access to your files whilst we’re working with them

2. Supply electronic files

Arena supplies your documents to you in electronic format, most commonly PDF. These files can be passed to you in various ways:

  • Secure file transfer e.g. encripted USB
  • Electronic transfer for storage in your own copy of mstore
  • Our Hosted Service – a secure online repository which allows you to store, search, view, share and print documents 24 hours a day, 7 days a week from anywhere with an internet connection

3. Return or destroy

Once you have approved the electronic files, we can shred the paper documents in our industrial shredder or return them to you. Shredded documents are pulped and recycled, in line with our environmental policy.

With this service, you do not have to make any bulk capital outlay as we only charge as each stage of work is completed. Large archives can be tackled in stages or as regular collections, to provide the conversion benefits with minimal impact on your cashflow.

Our scanning bureau service 

Better systems and processes always produce cost savings and reduced errors and wastage whilst creating ‘greener’ ways of working.​
  • Scanning of mono and colour documents such as invoices and client files
  • Smaller documents such as tickets and receipts linked to expense claims
  • Large documents such as A0 plans, either mono or colour
  • Management of delicate and awkward documents such as wills and bound items
  • Addition of index data (e.g. bar codes or other references) for easy and quick document retrieval

Talk to us about scanning your documents

A consultation with one of our experts can very quickly point you in the right direction when it comes to digitising your paper documents.