We've cleared our archive, scanning and shredding paper documents that were previously stored in 15 filing cabinets. Indexing documents in mstore is quick and simple.
Kelly Carswell, SEN administration assistant, told us; “we decided to install mstore for various reasons. These included a lack of storage space for our growing document archive, which was filed in cabinets that filled up two rooms. There are some documents that we must retain securely for a long time, such as child protection files which we have to keep until the subject of the documents is 99 years old.”
During the summer holidays, staff transferred paper documents into mstore. Claire Appleby, office manager, commented; “we cleared our archive, scanning and shredding paper documents that were previously stored in 15 filing cabinets. Indexing documents in mstore is quick and simple as we can scan paper in batches. Now we are working to encourage staff to use mstore instead of printing and filing – because we no longer have a facility to store the paper.”
The school is already feeling the benefit of mstore as documents are quicker and easier to find. Kelly confirms; “searching for a paper document in our filing cabinets would sometimes take half a day – it was like finding a needle in a haystack. Now a search in mstore puts the document on my screen in an instant – I don’t even have to leave my desk.” Claire adds; “we also have less filing errors or lost files. Documents never leave the system and several people can access them at the same time.”