Arena is very familiar with the legal obligations surrounding records management in schools and we were confident from the start that they could help us to achieve our goals whilst remaining compliant with all of the rules.
The school uses Arena’s mstore software to manage finance, HR and pupil records in electronic format.
Business Manager, Alison Jefferson, explains; “Within the next year we will be managing all of our documents entirely in electronic format and this will make our move into new premises much easier. The new building will have much less storage space and this was the main motive for reducing our reliance on paper and our document archive. Clearing our filing cabinets has already created enough space to accommodate a new staff member and we are really happy with the way mstore is transforming the way we work with documents.
"mstore was fast and easy to install and it works with our existing IT systems and software, including SIMS. We didn’t need to replace anything or learn how to use an entirely new system and the software is really straight-forward to use. We can save and retrieve files quickly and safeguarding is enforced more easily too. Everyone has their own login details and access rights - so sensitive documents are protected and we can audit user activity if we need to."
Special Educational Needs (SEN) schools must process, store and manage a higher volume of paper than other schools, whilst complying with additional regulations surrounding the safeguarding of information and records management. “Arena is very familiar with the legal obligations surrounding records management in schools and we were confident from the start that they could help us to achieve our goals whilst remaining compliant with all of the rules. The service has been great, we have had no complaints and I have even referred other schools to them.”