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Xerox Digital Mailroom Services

Process information arriving into your organisation faster and remove the hassle. Effectively managing incoming correspondence is a critical function, do it well and you can create an edge and positively impact your ability to do business and communicate with customers, suppliers and other stakeholders.

With Xerox® Digital Mailroom Service, capture of all incoming mail and correspondence is outsourced from your premises and automated. Whether is arrives to you on paper, in an email, via fax or electronically, it is delivered direct into your business processes and systems right where it is needed.

You can improve the speed, security and accuracy of information workflows for transactional processes like accounts payable, claims and invoice processing. Your organisation also benefits from tracking and audit trails to help with improved management, visibility, compliance and regulation.

1. Information coming from a variety of sources is electronically captured and classified.

2. Xerox® Digital Mailroom Service sends notifications to key stakeholders if information is incorrectly classified or missing.

3. The file is routed for action or review only if the required information is correct.

4. Tasks and decisions are now completed with information at the point of need ensuring critical data that comes into the business reaches the right person.

Xerox Digital Mailroom Service provides your organisation with incredible new ways to process incoming mail, improving collaboration and decision-making. Transform manual document processes into efficient, seamless digital workflows to free up resources for more value add activities.

Intelligent Capture

Capture information systematically from multiple sources. Scanner capture hardware scans inbound physical mail and capture software receives digital documents.

RPA and Artificial Intelligence

Smart technology enables processes to flow in a reliable, repeatable and efficient way. Repetitive activities are automated by the clever application of bots including critical data extraction and document type identification.

Parallel Processing

By performing more than one activity at the same time, such as finding relevant data and responding to requests, processing capacity is multipied, speeding up delivery of the right information to the right place.

Workflow and Process Automation

Tying incoming mail and downstream processes together, also help to streamline the way critical business information reaches decision makers and task owners.

Content Management

A data repository receives datafiles from the processing software and ensures traceability, and manages the storage, retrieval and retention of documents.

Professional Services and Consultancy

Oversight of installation and configuration of the solution, including technical support, process development, training and documentation assistance. On-site personnel to manage the solution on a daily basis.

Find out how outsourcing and automating your incoming mail can free up your employees, take productivity to the next level and redefine efficiency.

 

 

 

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The Arena Group comprises: Arena Group Holdings Limited, a company registered in England and Wales (with registered company number 03735943 and VAT number 734562528) and its subsidiary company: Arena Group Limited a company registered in England and Wales (with registered company number 02168309 and VAT number 458238033). The Registered office of all Arena Group companies is Armitage House, Thorpe Lower Lane, Robin Hood, Wakefield, WF3 3BQ. Authorised and regulated by the Financial Conduct Authority for credit-related regulated activities.

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Welcome to Arena online!

Fovia customers can access Arena Group’s award winning customer support directly through the Arena website. You can also browse our products and services, and catch up on our activities including events, news and blogs.

You will continue to be supported by the same dedicated team using the same telephone numbers you use now. You can also book service support online, all available from our website www.arenagroup.net/support

Thank you, please close this message