Skip to the main content

0344 863 8000

Magenta Living

Arena is a number one approved supplier on the PfH framework. They gave us professional advice and a proposal that ticked all our boxes.

Colin Arnold, Head of ICT

Magenta Living undertook a print and copy strategy review in preparation for relocating around 60% of its workforce from four sites into one new building.

Technical Support Analyst, Kevin Lawrence, explains: “The consolidation of our offices into one with a higher concentration of staff paired with the roll-out of mobile working and the introduction of virtual desktop technology demanded a new print and copy system.”

In addition, there was a need for greater control over print and copy costs and maintenance. Head of ICT, Colin Arnold, said: “We had a mixture of suppliers with no overall print management, auditing or budgeting tools. The main priorities were to deliver the print and copy infrastructure within the timescale and budget of the office move; we needed to enable mobile working and make sure we had the functionality we needed in the machines. We were also keen to reduce the cost of print and copy and increase our control over it, in particular waste and unnecessary printing. Maintenance is also important – keeping machines up and running – so we needed a resilient system and a reliable provider.”

Faced with tight deadlines, Magenta turned to the Procurement for Housing (PfH) framework. Approved PfH providers are thoroughly vetted against a range of criteria including their prices and the quality of their products and services. Colin said: “Arena is a number one approved supplier on the PfH framework. They gave us professional advice and a proposal that ticked all our boxes. We visited a referral site and met with other customers in addition to seeing demonstrations in Arena’s showroom. Their outstanding service reputation, good advice and PfH backing reassured us that we were making the right choice.”

Arena has installed new multi-function devices that print, copy, fax and scan. Kevin added: “Working to tight deadlines, Arena worked closely with our project team to meet our schedule. Using one brand of device and a single provider means that maintenance and billing are straight-forward and transparent. Toner is supplied just when we need it so we no-longer need to source or store it, which saves us time and space.”

Software monitors output from the new machines and reports on user activity, while ‘Follow Me’ printing requires users to go to a machine to collect their pages. Colin explains further: “The printers default to mono, which has already reduced colour usage by 35%. ‘Follow Me’ printing also makes users more mindful of whether they need to print certain items. All of this is expected to reflect well on our costs and we are seeing employee behavior change for the better.”

About Magenta Living

With approximately 12,200 properties, Magenta Living is the largest Registered Housing Provider in Wirral. Magenta Living is a socially responsible, not-for-profit organisation with a clear vision for providing homes and building communities. | Twitter: @MagentaLive

Pictured L-R: Kevin Lawrence and Colin Arnold.

Further Information

Find out why a print audit is worthwhile at any time - not just when your print and copy contract is about to expire. 7 top tips towards big print and copy savings.

PfH Framework - Choosing an approved supplier saves the time and costs associated with a tender.

Print Control and 'Follow Me' Printing - software to lower costs through the reduction of wasteful print and copy practices.

View all case studies

© 2017 Arena Group Ltd | Cookies & Privacy | Terms of use | Web design by eskimosoup | Accessibility

The Arena Group comprises: Arena Group Holdings Limited, a company registered in England and Wales (with registered company number 03735943 and VAT number 734562528) and its subsidiary company: Arena Group Limited a company registered in England and Wales (with registered company number 02168309 and VAT number 458238033). The Registered office of all Arena Group companies is Armitage House, Thorpe Lower Lane, Robin Hood, Wakefield, WF3 3BQ. Authorised and regulated by the Financial Conduct Authority for credit-related regulated activities.