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Bradford Grammar School

Arena has transformed the way we work with documents; they have delivered so many positive outcomes that we wouldn’t be in such a strong competitive position without them.

Ian Findlay, Bursar
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As a leading independent co-educational school, Bradford Grammar faces the same pressures as any business in the current climate – to give the best service to pupils and parents, for the best price. The school is gaining a major competitive edge with its intelligent document management strategy.

Bursar, Ian Findlay tells us: "Arena helped us review our document processes and identified areas for improvement and cost reduction. Through addressing one issue at a time we have been able to manage each project separately so that we were not faced with the daunting task of dealing with everything all at once. Each time we have started out with an aim in mind, such as speeding up a specific process or reducing wasted print jobs, but we have also seen additional benefits resulting from our efforts.

Arena has worked with us on our print and copy strategy,
introducing a managed print service. Our focus here has been
on making sure we have machines located where they are
needed, greater transparency and reduced waste.We know
exactly how much we’re spending and Arena takes care of
toner, consumables and maintenance. With so much going on
in school each day it is reassuring to know that our print and
copy system works, is reliably maintained and delivers good
value for money.

In addition to this, Arena is working with the school to reduce
the amount of paper records held in storage and speed-up
back office processes. “We were previously overrun with paper
and properly managing our print and copy strategy is really just
the first step in tackling this. Arena is very knowledgeable
about the legal obligations surrounding records management
in schools and their mstore software is developed specifically
to address our challenges. The financial benefits are significant
and we have reduced our paper consumption even further.We
have cleared storage space through shredding our archives
and, in doing so the risk of damage and loss to our records
has been minimised.”


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