Removing Complexity and Cost Across Multiple Locations at Multi-Academy Trust
Bringing the trust together from an IT perspective
Implementing digital technology to remove complexity and cost across multiple locations.
Multi-Academy Trust Background
Xerox Business Solutions assisted one of the UK’s leading multi-academy trusts, with a national reputation for excellence across primary, secondary and sixth form provisions. At the beginning there were 11 schools in the Trust, all working in silos from an IT point of view.
THE CHALLENGE: Complex print estate was difficult to manage and costly
Every Trust school had a mixed fleet of multi-functional devices (MFDs) from a number of suppliers
Staff needed different logins to access print devices across the Trust
IT had to support with access issues, taking their focus from more critical tasks
Many costly desktop printers were located across the Trust which weren’t needed
The Trust has an ethos of shared resources, but each was working in a silo
THE SOLUTION: Bringing the trust together from an IT perspective
Rolled out one cloud-based network across 25 sites to create a single IT infrastructure
Installed strategically placed colour MFDs across the Trust using one print driver
Implemented full ‘FollowMe Printing‘ solution to monitor and manage print volume
Card readers were introduced to authorise prints and avoid security risks from unclaimed prints
"Xerox Business Solutions are very proactive and continually look at new ways they can optimise the provision and offer the Trust the best value."
THE RESULTS: Significant print cost savings per annum
New solution saves the Trust over £225,000 per annum
Total annual saving of £31.80 per pupil
Significant reduction in print volume and waste to help drive sustainability
Enhanced print security and eliminated uncollected prints being left on devices
Enabled IT to spend more time on business critical tasks
NOW IT'S YOUR TURN TO
MAKE A DIGITAL TRANSFORMATION
Let’s talk about your digital journey to more efficient ways of working.
Delivering MPS to reduce cost and IT burden.
Exceeding expectations by realigning the print fleet and becoming part of the school community.
A five-figure annual saving for college.
Shared values, commitment to CSR, and knowledge of education help forge the relationship.
A stand out customer experience from day one.
Arena's Professional Services team provided expert advice and project management.
Customer experience matters most.
Becoming a trusted part of the team to relieve the burden on IT.
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