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Removing Complexity and Cost Across Multiple Locations at Multi-Academy Trust

Bringing the trust together from an IT perspective

Implementing digital technology to remove complexity and cost across multiple locations.

Multi-Academy Trust Background

Xerox Business Solutions assisted one of the UK’s leading multi-academy trusts, with a national reputation for excellence across primary, secondary and sixth form provisions. At the beginning there were 11 schools in the Trust, all working in silos from an IT point of view.

THE CHALLENGE: Complex print estate was difficult to manage and costly

  • Every Trust school had a mixed fleet of multi-functional devices (MFDs) from a number of suppliers

  • Staff needed different logins to access print devices across the Trust

  • IT had to support with access issues, taking their focus from more critical tasks

  • Many costly desktop printers were located across the Trust which weren’t needed

  • The Trust has an ethos of shared resources, but each was working in a silo

THE SOLUTION: Bringing the trust together from an IT perspective

  • Rolled out one cloud-based network across 25 sites to create a single IT infrastructure

  • Installed strategically placed colour MFDs across the Trust using one print driver

  • Implemented full ‘FollowMe Printing‘ solution to monitor and manage print volume

  • Card readers were introduced to authorise prints and avoid security risks from unclaimed prints

"Xerox Business Solutions are very proactive and continually look at new ways they can optimise the provision and offer the Trust the best value."

THE RESULTS: Significant print cost savings per annum

  • New solution saves the Trust over £225,000 per annum

  • Total annual saving of £31.80 per pupil

  • Significant reduction in print volume and waste to help drive sustainability

  • Enhanced print security and eliminated uncollected prints being left on devices

  • Enabled IT to spend more time on business critical tasks



Let’s talk about your digital journey to more efficient ways of working.

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