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Tackling Problem Paper in Education

Tackling Problem Paper in Education

This is the year to finally sort problem paperwork within your school. How student records, staff files and financial documents are managed impact on safeguarding, productivity, space and compliance. Outdated ways of working can be transformed by switching to mstore, a proven electronic document management system designed in collaboration with school business managers.

Durham Trinity use mstore across student records, HR and finance.

“Clearing our filing cabinets has already created enough space to accommodate a new staff member and we are really happy with the way mstore is transforming the way we work with documents.”

mstore was fast and easy to install and it works with our existing IT systems and software, including SIMS. We didn’t need to replace anything or learn how to use an entirely new system and the software is really straight-forward to use. We can save and retrieve files quickly and safeguarding is enforced more easily too.”

“Arena is very familiar with the legal obligations surrounding records management in schools and we were confident from the start that they could help us to achieve our goals whilst remaining compliant with all of the rules. The service has been great, we have had no complaints and I have even referred other schools to them.”

The King’s School use mstore for finance and HR records. “Before we had mstore there were folders all over the place. We have sensitive documents to protect so we kept them in locked cabinets but we had no way of telling who had accessed what, or if they had changed things.”

UK schools are obliged to keep a record of who has accessed particular documents types such as those relating to child protection. mstore makes this easy by automatically auditing activity in the system.

Time and space has also been saved through mstore. ”We file everything electronically now. We used to shred a lot of documents as we could not store them all; it’s reassuring to have everything backed up in case we need it.

“It is without doubt quicker and easier to find things in mstore rather than searching through cabinets.”

Making the case for initial investment is made stronger by usage analysis recently undertaken based on the experience of four education institutions that demonstrates return on investment can be achieved within two years.

Essentially, digital gets it done!

So your new year’s resolution is not a tricky one to make. And with the support of Arena’s education specialists, the transition to better ways of working that finally ditch that problem paper keeps you focused on more important aspects of school life.

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