Electronic Document Management (EDM)

Document retention is often an unnecessary burden in business. Legislation requires some documents to be kept for up to 10 years, creating administration and storage costs. Other documents must be destroyed after a particular time period. The cost of retrieving paper-based documents can be significant, particularly if files are kept off-site and there have been errors in the initial filing.

Scanning and electronically tagging documents can make them relevant, quick to find and useful again.

Just some of the business issues we can help you with include

Scanning and indexing purchase orders, invoices and delivery notes - our scanning bureau
Rapid document archiving and retrieval
Email filing to ensure key information is not lost and can be quickly retrieved
Product tracking through a manufacturing process
Reducing your carbon footprint and helping you to achieve your sustainability goals.

Benefits of EDM:

Organise a mixture of paper, emails, electronic files and other data in one central system for easy retrieval
Reduce the amount of space required to store paper archives
Comply with regulations related to recording, security and archiving of documents
Streamline and speed up processing for accounts, payroll and other administrative functions
Security – protect records from damage and loss
Control and track access to sensitive documents
Reduce staff time spent searching for paper files.

Arena's own software for document management

We have created our own software, mstore, which can be integrated into your business systems and with any existing software, whether bespoke or brand packages. mstore is very flexible and highly configurable, because we are the software author, we can be flexible on customisation and development to meet your needs.

Our EDM experience

Our clients include education organisations, major corporates, public sector bodies, leisure businesses, professional services firms and banks. Names such as Leeds Building Society, DLA, Irwin Mitchell, BBC, P&O Cruises, The Open University, MyTravel and the Department for Work and Pensions.

More information

Please use the links on the left of this screen to find out about how EDM can benefit specific sectors and business functions.

Electronic document management: Benefits

Related Case Study

Drydens Lawyers

"Arena came in and turned my ideas into reality. They were so practical and quickly got to know us and our business to understand what we were trying to achieve. I liked the people and we became a team, working together to get the right system for us."

Tracey Sherrard, head of business change