Email Archiving

How structured is your email archiving? In the event of a query, issue, regulatory audit or even litigation, how quickly could you retrieve data? More importantly, could you guarantee it would still be on the system? It's not just about tracking customer or supplier correspondence. Organisations are becoming increasingly accountable for the way employees use email in the work place. Current industry regulations may also require you to be able to recover data instantly, including email. Can you honestly do this at present?

Secure, auditable and searchable storage

M-Store Message is a secure storage, management and retrieval solution designed to tame the huge volumes of email that pass through your server every day. It automatically indexes, organises, encrypts, compresses and stores every message and attachment creating a fully auditable trail of email activity. Simple search dialogues enable messages to be instantly retrieved. Sender, recipients, subject and date can be verified and every action tracked providing proof that a message was received or sent as well as the exact content. And because it enforces full email retention, including external and internal messages, nothing is allowed to slip through the net.

More controllable, easier to police

M-store Message indexes, organises and stores email messages in accordance with customisable rules-based parameters. It delivers full control over which messages you retain and destroy in order to meet regulatory controls and avoid unnecessary disclosure.

Simple to install and manage

Menu driven administrator tools make email management quick and simple. Archiving is carried out automatically with no need to interrupt users. Plus, a choice of preconfigured 'black box' or software only modules offers total flexibility for infrastructure management.

Unlimited storage

Using the tried and tested M-store archive tools, messages and attachments can be written to DVD or WORM optical disks for long term storage freeing up space on your eMail server.

Fast, simple message retrieval

By default, M-store Message is fully indexed against email header information with additional full text search functionalities for content. Archive messages can be recovered in seconds with a built-in audit trail of every action including access and modification. Retrieved messages can be easily returned to eMail client for further action at any time.

Reduces Microsoft Exchange server storage

M-Store Message helps to free up server space, increasing server performance and effectively allows virtually limitless user mailbox size. Seamless archiving eases the demand on IT managers and administrators. If the main email server is down all messages -including current email - can be easily accessed via the message module.

Helps meet compliance requirements

M-Store Message has been designed to deliver regulatory compliance. As well as email classification and storage, it provides a fully auditable trail of all activity offering evidence of receipt, despatch, deletion or tampering and even proof of non-receipt of a disputed message.

Secure and robust

M-store has been delivering secure document archiving for over 20 years. All data is password protected with a full audit trail of access, modification, removal or deletion. The system is also flexible enough to deliver a balance of access speed versus cost of storage to meet every organisation's needs. Individuals can only search for their own messages, whilst designated managers can search the whole archive.

Software or 'black box' fully managed solution

M-store Message is available in software format or as a preconfigured 'black box' fully managed solution. Each delivers the same degree of performance and can be customised to your individual requirements. Plus, as part of the M-store suite of records management software, extension to a fully electronic document management solution is easy.